Increase the profitability of your records management services

With ScaleHub’s one-touch records indexing solution

Eliminate tedious steps from your records management services and onboard new customers in record time. One-touch indexing of your clients’ records—binders, file folders or boxes—combined with automated data capture reduces labor requirements and accelerates the entire process while ensuring accurate data and a complete audit trail.

ScaleHub’s one-touch records indexing solution supports the digital transformation of your business through a combination of mobile capture, optical character recognition (OCR) and smart data extraction using crowdsourcing technologies. By making use of an on-demand crowd workforce and our standardized, fully scalable data capture solution, ScaleHub brings new levels of profitability to your records management services.

Your benefits

Shorter onboarding and cycle times

Archive records in weeks rather than months or years. Plus, with templates you can onboard new customers in virtually no time.

Reduced costs

Replace temporary staff with an on-demand crowd workforce to save on staff, training and hiring costs. Using a public crowd can save up to 50 percent of your labor costs.

On-demand workforce

Taking on and handling huge physical archiving projects has never been so easy. With an on-demand workforce for data entry, you can scale your services as you go.

Guaranteed 99.x% accuracy

By combining artificial and human intelligence, we guarantee 99.x percent data accuracy.

Minimal integration effort

You don’t need to change your systems. Our cloud-based solution reduces your IT investment to an absolute minimum.

Protection of sensitive information

By providing only randomized, non-contextual snippets to the crowd, we ensure full security of sensitive data.

How it works

While on site, quickly record video of your client’s binders, file folders or boxes—even while still on the shelves—using ScaleHub’s mobile capture app on your phone or tablet.

Once you’ve scanned the barcodes on the records and their designated boxes with a mobile barcode reader, you’re all set to move the records to your storage facility.

Meanwhile, the ScaleHub solution automatically creates still images from the recorded video and classifies those images by single binder back, file folder and box. From those images, the solution automatically identifies and extracts required information, then randomizes the information into non-contextual snippets before sending to the crowd for keying and verification via secure web browser.

The ScaleHub solution links all data back to the respective box and record, and then exports that data to your preferred archiving system. The best part? The data is retrievable before the truck even arrives at your storage facility.

Our data formats are compatible with all common records management systems.

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One-touch indexing of all record storage types

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Binders

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File folders

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Boxes

Mobile capture app for records management

Our mobile capture app uses video streams to produce the highest possible image quality, even in low-light, small-space conditions, while simultaneously running real-time OCR on the mobile device. This facilitates the most-accurate data capture results.

Want to learn more and see
our solutions in action?

Schedule a 30-minute demo with one of our experts: We’d love to show you how we can help make your processes lean and super flexible.